Managing ACA Compliance with ACA-Track: The Smart Way to Stay Compliant

For employers, staying compliant with the Affordable Care Act (ACA) is more than just meeting regulatory requirements—it’s about safeguarding your business from costly penalties while ensuring your employees receive the healthcare benefits they are entitled to. Managing ACA compliance is complex, especially when it comes to tracking employee eligibility, hours worked, and submitting the proper forms to the IRS. However, with ACA-Track, you can manage your ACA compliance process more effectively and reduce the risk of non-compliance.

The ACA Compliance Burden

The ACA imposes strict requirements on employers, particularly for businesses with 50 or more full-time employees (FTEs). Key compliance requirements include:

• Tracking Employee Hours: Employers must track hours worked for both full-time and variable-hour employees to determine eligibility for health benefits.
• Employee Eligibility Monitoring: Employers must ensure that the health coverage they offer meets ACA affordability standards and covers eligible employees.
• IRS Reporting: Employers must file accurate reports with the IRS, including Forms 1094-C and 1095-C, to confirm they are in compliance with ACA rules.

Meeting these requirements can be overwhelming, especially for large organizations with a fluctuating workforce. This is where ACA-Track steps in to streamline the entire process.

How ACA-Track Simplifies ACA Compliance

ACA-Track is a robust ACA compliance solution designed to make tracking, reporting, and monitoring ACA requirements easier than ever. Here’s how ACA-Track simplifies the compliance process:

• Integrated Data Collection: ACA-Track integrates seamlessly with your existing payroll, timekeeping, and HR systems to collect and centralize employee data. This ensures that all hours worked, employee classifications (full-time, part-time, variable hour), and eligibility information are captured accurately.
• Advanced Error Detection: ACA-Track performs real-time data validation to catch errors before they become costly mistakes. It identifies discrepancies and provides recommendations for corrections, ensuring that all reports submitted to the IRS are error-free.
• Automated Reporting: ACA-Track automatically generates Forms 1094-C and 1095-C, ensuring your reporting is timely and accurate. It fills out the forms with the data you’ve tracked and allows you to file electronically with the IRS. With ACA-Track, there’s no need to manually complete these complex forms.
• Eligibility Monitoring and Alerts: ACA-Track continuously monitors employee eligibility for benefits based on hours worked and provides automatic alerts when employees exceed ACA eligibility thresholds. These proactive alerts ensure that you can take timely action and avoid penalties.

Features That Make ACA-Track Stand Out

ACA-Track offers several key features that help businesses manage ACA compliance with ease:

• Customizable Dashboard: ACA-Track’s dashboard is highly customizable, allowing you to display the information that is most important to your business. You can track hours worked, monitor eligibility, and view key metrics all in one place.
• Dedicated Support: ACA-Track clients benefit from the support of a dedicated account manager who is available to assist with any ACA-related questions. Your account manager will be there to guide you through the compliance process, answer your questions, and provide support for error remediation.
• Data Security: ACA-Track adheres to strict data security protocols to ensure the confidentiality and integrity of your employee data. The platform is SSAE 16 SOC 2 Type 1 compliant and uses encrypted connections to protect sensitive information.
• Easy Integration: ACA-Track integrates with most payroll, HRIS, and timekeeping systems, meaning there’s no need to overhaul your current processes. The platform can pull in data directly from your existing systems, ensuring a smooth and efficient workflow.

The Real-World Impact of ACA-Track

By using ACA-Track, businesses can experience significant improvements in the efficiency and accuracy of their ACA compliance efforts. Here’s how ACA-Track can make a tangible difference for your business:

• Reduced Administrative Burden: ACA-Track automates much of the data collection and reporting process, freeing up time for your HR and payroll teams to focus on other important tasks.
• Lower Risk of Penalties: With ACA-Track’s built-in error detection, automated reporting, and proactive alerts, businesses can avoid costly fines for non-compliance. ACA-Track ensures that all reports are accurate and submitted on time, reducing the risk of IRS penalties.
• Scalable for Growing Businesses: ACA-Track can scale with your business as it grows. Whether you have a small team or a large, multi-location workforce, ACA-Track is designed to handle varying data needs without additional overhead.
• Peace of Mind During IRS Audits: In the event of an IRS audit, ACA-Track provides comprehensive reporting and error-tracking tools to help you address any issues quickly. Your team will have all the necessary documentation and support to handle the audit process smoothly.

Why ACA-Track Is the Right Solution for Your Business

ACA compliance doesn’t have to be a headache. With ACA-Track, your business can stay on top of all reporting requirements, monitor eligibility, and track hours worked—without the risk of costly mistakes. Whether you are a small company just starting to track ACA data or a large enterprise with complex compliance needs, ACA-Track has the tools and support to help you succeed.

By choosing ACA-Track, you’ll be investing in a comprehensive, easy-to-use platform that automates the most tedious aspects of ACA compliance. The software’s integration with payroll and HR systems, its automated error checks, and its dedicated client support make it the smart choice for businesses of all sizes.

If you want to simplify ACA compliance and avoid the headaches of manual reporting and data tracking, look no further than ACA-Track. With ACA-Track by your side, you can confidently manage your ACA compliance, reduce your risk of penalties, and focus on what matters most—growing your business.